Assistant Director, Meetings, Exhibits & Awards

DEPARTMENT: Meetings, Exhibits & Awards

SUPERVISES: N/A

REPORTS TO: Senior VP, Meetings, Exhibits & Awards

About ACEC

The American Council of Engineering Companies (ACEC) is the business association of the nation’s engineering industry. Founded in 1906, ACEC is a national federation of 52 state and regional organizations representing more than 5,600 engineering firms and 600,000+ engineers, surveyors, architects, and other specialists nationwide. ACEC member firms drive the design of America’s infrastructure and built environment. Please visit us at www.acec.org.

ACEC is committed to being a workplace that fosters inclusion, diversity, and equity. We believe that creating a collaborative environment allows our employees to thrive and better serve the industry we represent. We strongly support education and learning through professional and personal growth.

ACEC is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, or sexual orientation), national origin, age, disability, military status, or genetic information.

Salary and Compensation:

We offer a competitive salary range of $73,000 - $89,000 annually, commensurate with candidates’ experience and qualifications.

Additional Benefits:

Our benefits package includes flexibility of schedule and top-notch benefits.

Position Description:

ACEC is seeking a self-motivated professional as our Assistant Director, Meetings, Exhibits & Awards.

As an integral member of our Meetings, Exhibits & Awards team, the Assistant Director, Meetings, Exhibits & Awards is responsible for managing our Fellows and Awards programs, events marketing, and support major event session production.

Duties:

Fellows and Life Fellows Programs

Oversee and manage the Fellows and Life Fellows Programs

• Work with state Member Organizations and member firms to maintain/grow participation including identification and vetting of Fellows candidates
• Oversee and implement dues billing for Fellows membership
• Identify meeting locations and work with VP of Meetings and Events on logistics, costs, lodging and F&B, including running meetings on site
• Responsible for Fellows Committee meetings including: Committee calls/Zooms, schedules, logistics, agenda development, minutes, travel, expenses, and reimbursements
• Organize, facilitate, and implement fundraising programs for Fellows at conference events
• Oversee and manage the ACEC mentoring programs – ACEConnects and BuddyUp

Awards Programs

• Under the direction of Director, Awards Programs, and working with other ACEC staff and Committee subject-matter leads, manage awards programs and recognition:
• Community Service Awards
• Young Professional of the Year Awards
• Coalition Distinguished Service Award
• QBS Special Recognition Award
• Distinguished Service Awards
• Award of Merit
• Responsible for communications with, obtaining materials from, and scheduling of awardees
• Manage Awards Program rehearsals

Marketing & Project Management

• Work with department VP, ACEC Marketing/Comms team, and agency of record to develop and implement marketing plan and tactics for the major conferences and EEA Gala, including web and mobile app content development, email promotions, digital ads
• Work with department VP and SVP to develop and maintain meeting website content to ensure current program/speaker/session information
• Work closely with department SVP on General Session production and speaker management

Budget

• Work with VP and SVP to develop Fellows Program and mentorship programs budgets and responsible for expense control and management of said budgets
  

QUALIFICATIONS

Bachelor’s degree in marketing, event management, business, or related fields. Marketing experience and experience managing complex projects and working with Committees strongly preferred. Experience producing general sessions and managing high-level speakers preferred. Exceptional verbal/written communication and editing skills. Some travel required. Excellent interpersonal and diplomacy skills required. Attention to detail, highly self-organized, ability to work independently, “multi-task,” and work well under pressure. Proficiency in Microsoft Office software. Experience with databases, marketing platforms, and web tools preferred.